Together with the KONSEC Konnektor and the Kolab Server, Microsoft Outlook provides full groupware functionality.

In addition, you can share individual folders, calendars and address books with other users, as well as access other users' shared resources.

Within Outlook it is possible to turn synchronization on and off for each folder individually.

If you wish to share one or more folders with another user, these must be marked as shared. To share a folder (for example, your calendar), right-click on it and select „Properties“.

Click on the KONSEC Konnektor tab.

Name: Path and Name of the Folder on the Kolab Server

Status: There are three different status settings which may be selected for a folder.
- Offline Mode do not synchronize with server
- Read Data from Server overwrite local contents
- Online Mode synchronize with server

My Rights: Description of the folder's access rights. Possible settings include
- Full Access
- Read/Write
- Read and Add
- Read
- Anonymous Read Access
- Hidden Read Access

Edit Sharing: This setting allows you to share your folders with other users
Please note that the Kolab user name must be used. (example joe.user@kolab.domain.com)

Click on the button Edit Shares in the „KONSEC Konnektor“ property page in the Properties dialog (which in turn is found in the context menu of the selected folder)

The „Sharing“ dialog will appear.

As usual, you have full access rights to your own folder.

In order to give other users permission to access your colder, click on the „Add“ button.

Now enter the user, to whom you wish to allow access, into the user name field. (for example joe.user@kolab.domain.com)

Read: The folder is shown and the user may read the contents of the folder.

Read and Add: The folder is shown, the user may read the contents of the folder and create new entries in the folder. However, no entries may be modified or deleted.

Read and Write: The folder is shown, the user may read the contents of the folder, create new entries in the folder, and edit or delete existing entries.

Full Access: The user receives full access privileges to the folder. The user may edit access rights, create and delete subfolders, add and delete entries, etc.

Anonymous Read Access: The folder may be read without login in. The user can anonymously read the folder contents.

Hidden Read Access: This right hides the folder in the sharing list. A user who knows the name of the folder, however, may subscribe to it by hand.

Tip: Multiple selections (choosing several users at the same time) are possible.

Chose the appropriate rights and press OK.

Leave the dialog by pressing OK.

If you want to add another user's folder to your Outlook, you must first subscribe to the folder.

To do this, click on Tools > Synchronize IMAP Folders (see diagram)

The IMAP Folder window will open. A list of shared folders will be seen in this window.

Under „INBOX“ you can see your own folders, and under the „user“ item you can see all the shared folders of other users.

To subscribe to a shared folder, click on the corresponding user and mark the desired folder (or folders). Confirm your selection by pressing OK.

Outlook View after Subscribing to a Folder

All subscribed folders will appear integrated under „user“, according to the owner's user name. You may use the folders according to the rights that were grated to you.

The KQueue manages the synchronization between the offline cache on your computer's hard drive and the Kolab Server. You have the ability to view the status of the connection.

The KQueue may be found in the Info area of Microsoft Windows.

Kqueue Status:

= Online

= Offline

The KQueue Buttons:

By right-clicking on the KQueue icon and the clicking on the „Properties“ menu item, the following Kqueue Properties dialog may be viewed.

Update: Updates the KQueue view

Connect: Connects to the Kolab IMAP Server

Disconnect: Disconnects a connection to the Kolab IMAP Server

Remain online: Causes a constant connection to the Kolab IMAP Server

Further information can be found here: www.konsec.com

« Previous  |  Contents